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Office Administrative Assistant

The purpose of this position is to provide business operations administrative support to a department and other staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

Establishes and maintains record keeping and filing systems.

Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.

May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

Completes expense reports and handles reconciliation of receipts for a designated work group.

Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail.

Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.

Other duties may be assigned.


Requirements
  • Proficiency with Microsoft Office tools and web-based applications is essential
  • Ability to multitask in a fast paced environment
  • Good interpersonal skills and attention to detail
  • Excellent communication skills, both oral and written
  • Customer focused approach
  • High degree of flexibility
  • Demonstrated ability to work well in fast paced team environment