Part-Time Administrative Assistant / Construction Coordinator Assistant
Bailey & Bear Construction is an Austin general contractor doing residential, commercial, and remodeling work in Austin and the surrounding area. We are a registered general contractor with the City of Austin.
We're hiring one sharp, highly organized student to be the right hand of our project coordinator. This is a real operations role on live projects, not busywork. Strong performers get more responsibility. No construction experience needed; we train you on our systems.
What you'll do:
- Own project files: documents, selections, approvals, photo logs and receipts, always current
- Keep order and delivery trackers accurate daily (order numbers, ship and delivery dates, open items) until materials are on site
- Build clean option sheets (photo, product number, price, lead time), order lists, meeting confirmations and selection records
- Place and track material orders from owner-approved lists and file every confirmation
- Schedule vendor and delivery appointments and basic logistics (dumpsters, rentals)
- Process returns within 48 hours and forward every invoice to the owner the same day
- Handle basic City of Austin permit paperwork: portal checks, uploads, inspection requests, follow-up calls
- Send a concise end-of-day update on days you work
Pricing, purchases and client promises always go to the coordinator or owner.
What we require:
- Current college student (junior/senior preferred) or recent grad; business, construction management, architecture, engineering, or supply chain majors preferred
- Proven organization: you run your own calendar and deadlines without reminders
- Strong Google Sheets/Excel skills (sorting, filtering, basic formulas)
- Clear, professional, error-free writing and confident phone manner
- Follows checklists exactly and asks before guessing
- Prior admin, office, internship, retail management, or leadership experience a plus
- Reliable transportation for occasional Austin-area errands
Schedule: Part-time, 10-20 hrs/week, flexible around classes. Location: Austin, TX (mostly remote; occasional Austin-area errands and meetings). Pay: $20-25/hour, based on experience.
How to apply (all three required; incomplete applications won't be reviewed):
- Resume
- Your weekly availability for the semester
- A 3-5 sentence answer: "Tell us about a time you kept a project, event, or team organized when details were changing. What system did you use?"