Fall 2026 | Student Office Assistant (Work Study)

Job Title: Student Office Assistant

Department: Office of Procurement & Strategic Sourcing

Work location: JC Kellam Administration Building, Suite 527

Supervisor: Mrs. Mila Doiron, Administrator Assistant II 

Job Summary: Provide professional front-office and administrative support to Procurement & Strategic Sourcing by assisting visitors, managing communications, performing office operations, and supporting departmental processes and special projects.

• Provide front-facing office support by answering phone calls and assisting callers on behalf of Procurement & Strategic Sourcing.
• Greet and assist visitors courteously, ensuring their needs are addressed in a professional and welcoming manner.
• Support office communications by responding to emails in a timely manner, monitoring and distributing messages from the Purchasing inbox, and providing additional email assistance as needed.
• Assist with daily office operations, including running errands, receiving deliveries, distributing mail, and maintaining routine office organization and cleanliness.
• Demonstrate initiative and a willingness to learn university policies, procedures, and procurement processes to provide meaningful support to the department.
• Perform administrative tasks such as printing, copying, shredding documents, creating and formatting documents, designing PowerPoint presentations and flyers, and maintaining filing systems.
• Assist with the distribution of Procurement Cards (P-cards) to authorized staff members.
• Perform other duties assigned in support of departmental operations.