Executive Assistant to the CEO
Executive Assistant to the CEO
- Location: 6300 Bridge Point Pkwy, Ste 300, Austin, TX 78730 (Hybrid option in the future)
- Pay: $20 to $23 per hour based on experience
- Job Type: Part-time 20 to 30 hours per week with the potential to grow to full-time
- Benefits: 401k with 3 percent employer match after probationary period with vesting schedule
About Taxdoc™
Taxdoc™ is a modern, client-centered tax and accounting firm serving individuals, families, and small businesses. We provide tax preparation, bookkeeping, payroll, entity formation, and IRS audit support. We value transparency, empathy, and exceptional service.
Taxdoc is a family-first firm that promotes balance, collaboration, and long-term growth. Every team member plays a meaningful role, and we invest in people who want a career where they can grow with us.
Position Overview
We are looking for a proactive, organized, and detail-oriented Executive Assistant to the CEO to support our growing firm. This is a part-time, in-office role that will have the option to transition to a hybrid schedule after training.
This role is ideal for someone who loves structure, enjoys repeatable processes, and wants to help the business run smoothly. You will support operations, assist with client account coordination, and help keep internal projects on track. You will also become the SOP expert, ensuring you can step in when a team member is unavailable.
Key Responsibilities
- Manage the CEO’s schedule, priorities, and daily follow-up
- Handle communication and task coordination on behalf of the CEO
- Organize and maintain digital files, client documents, and internal records
- Assist with new client onboarding inside Taxdome
- Track client deliverables and ensure accounts stay on schedule
- Follow up with clients on missing documents and outstanding tasks
- Support Account Managers with account coordination and client communication
- Monitor internal workflows and deadlines using Taxdome and other tools
- Ensure team members stay aligned with project timelines and client expectations
- Prepare notes, summaries, and weekly progress updates
- Learn and master all internal SOPs and processes
- Help maintain and update SOPs as processes evolve
- Assist with new hire training and provide backup support when staff are unavailable
Who This Role Is For
This role is best suited for someone who:
- Moves quickly without sacrificing accuracy
- Anticipates needs rather than waiting for direction
- Is comfortable holding others accountable
- Enjoys structure, systems, and repeatable processes
- Can manage multiple priorities without becoming overwhelmed
- Takes pride in being the operational backbone of a growing business
Qualifications Must Have
- 2 or more years of administrative or executive assistant
- Strong time management and organizational skills
- Exceptional attention to detail
- Proactive communication skills
- Experience with Google Workspace
- Comfortable managing multiple tasks
- Experience with project management tools
- Ability to work in-office in Austin, TX 78731
Nice to Have
- Experience with Taxdome, Asana, ClickUp, HubSpot, or similar tools
- Background in tax, bookkeeping, accounting, legal, or professional services
- Experience supporting client accounts
- Interest in systems, operations, and process improvement
- Spanish speaking is a plus!
Why You Will Love Working at Taxdoc™
- Family-first culture that supports work life balance
- Collaborative and supportive team environment
- Opportunity to grow into full-time as the company expands
- Learn the operations side of a professional tax firm
- In-office to start with hybrid flexibility after training
- 401k with 3 percent company match after probationary period
Learn More About Us
Visit our online platforms to learn about Taxdoc™ and the clients we serve.
- Website: https://taxdocusa.com/
- Facebook: https://www.facebook.com/realtaxdoc
- Instagram: https://www.instagram.com/realtaxdoc
- Podcast: https://www.youtube.com/@realtaxdoc
Benefits:
- 401(k)
- Flexible schedule