Student Office Assistant | Work Study Fall '25

DEPARTMENT: Program Accreditation and Assessment provides oversight to AA/PPS reviews and other administrative / organization tasks.  We are looking for a motivated and enthusiastic student worker to support the administrative team. 

JOB SUMMARY: The Student Office Assistant is a part-time, work-study funded position that provides quality administrative duties to the leadership team.  

JOB DUTIES: 
• Greet guests visiting the departments. 
• Confidentially maintain records including data entry, scanning, indexing, and verifying documents.
• Maintain the facility, ensuring custodial and maintenance issues are identified and reported promptly.
• Assist with meeting preparations, events, hospitality, ushering, prepare/assemble documents, and materials.
• Other duties as assigned, such as delivering items to campus departments and light housekeeping duties.

KNOWLEDGE, SKILLS, AND ABILITIES:
• Punctuality as a priority.
• Strong customer service skills.
• Demonstrate being organized, detail-oriented, and excellent written and oral communication skills.
• Application materials (e.g., resume and cover letter) must be complete and free of grammatical and spelling errors.
• Knowledge of Microsoft Office, Adobe, and computer proficiency is required. Ability to use a scanner and multifunction printer.
• A positive attitude combined with integrity and dependability is essential.
• Desire to be part of a team and work collaboratively.

EXPERIENCE AND EDUCATION: Only Texas State University students with work study awards may apply for this position. Customer service experience, a plus. A Texas State GPA of at least 3.0 is preferred.

ON-CAMPUS JOB LOCATION: The position is located on the San Marcos campus in the Trauth-Huffman Hall (THH).

SUPERVISOR: The direct supervisor is Dr. Heather Aidala, Senior Administrative Assistant for Program Accreditation and Assessment.  

WORK SCHEDULE: Time expectation is 10-12 hours per week during the semester and tailored around classes per semester.  Office hours are 8 - 5, M-F.  

QUALIFICATIONS:  

• Highly developed clerical and computer skills are required.
• Candidates must be punctual, detail focused, and willing to provide exemplary customer service.
• Must be a team player who is willing to chip in and is open to feedback and learning.

EMPLOYEE EVALUATION PROCESS: A STUDENT EMPLOYEE EVALUATION based on Career Readiness Competencies is presented upon hire to clarify expectations. A collaborative evaluation process will be conducted with the direct supervisor at the end of each academic year (two long semesters) to assist with growth and professional development.

PAYRATE DETERMINATION: All student employees begin at a starting pay rate of $12.00 per hour (based on equitable pay for similar responsibilities within Academic Affairs offices on the same floor). Upon completion of a satisfactory evaluation at the end of two long semesters, a pay increase of up to an additional $1 an hour may be awarded based on work study funding award. 

All pay plan information for student employment at the university can be found at: University Pay Plan

HIRING TIMELINE: This position is posted for fall 2025 with the ability to be extended per semester based on satisfactory performance and annual evaluation. 

APPLICATION REQUIREMENTS:
To be eligible for an interview, applicants must include:
(1) resume, (2) cover letter specific to this job, (3) contact information for three references (can be included in your resume or cover letter), and (4) your class schedule.  If any of these items are NOT included, the application WILL NOT be considered.

DRESS CODE: Work appropriate clothing, including intact jeans/pants and Bobcat t-shirts predominately, occasionally business casual (based on specific special events).  A dress code is reviewed.